Plan your Meeting/Event
Whether you're designing a meeting or a special event, our Oxford College Events and Conferences (OCEC) team can help you plan. Oxford offers several unique locations available to rent for private events. We can provide a venue for your business meeting, workshop, wedding reception, graduation party, or family reunion.
In order to maximize your interactions with our office, please review the information below before contacting us.
Dining
- Do your participants have special dietary restrictions (i.e. allergies, vegan or vegetarian, or kosher meals)?
- Will your group eat all of their meals on campus or will some be off campus?
- Do you want a catered meal? Oxford Dining can provide your group with fresh, contemporary menus for special meals or informal coffee breaks. If you’re interested in a catered event, notify the Events and Conference office early in your planning.
Meeting Spaces
What kind of meeting spaces do you need? Will you need technology? Throughout the Oxford campus there are technology enabled classrooms (TECs) as well as technology-enhanced conference rooms supported by Oxford College Information Technology. The technology installed in these spaces enables the user to bring out the best of their well-prepared lecture or presentation.
We also have a few classrooms and meeting spaces that do not have installed technology. If there is a need to use technology in one of these spaces, then please submit a request to tell us what will be needed and when.
Facilities Capacities and Amenities
View the details about our facilities by clicking on the photos below.
Building has elevator and ADA Access- Greer Forum – large room with stage and comfortable seating. Equipped with projection and A/V technologies
Capacity: 150 for presentation, 300 seated reception - Mural Room – semi-private room with varied seating arrangement options
Capacity: 25 for meeting, 72 seated reception - Grand Hall – entry area of building with soft seating and fireplace. Ideal for registrations and small receptions
(Limited availability. Send specific requests to ocec@emory.edu.) - Student Lounge – small room with comfortable seating
(Connected to Back Patio. Student groups get priority for this space during school year.) - Back Patio – L-shaped patio with tables and chairs overlooking wooded, Nature Trail area
- Club Hub – multi-use workspace with work areas, monitors and video installed
(Limited availability. Send specific requests to ocec@emory.edu.) - Two small conference rooms ideal for small break out group meetings. Located within the Club Hub area
(Student groups get priority for this space during the school year. Otherwise, only available with Club Hub or full building rental.) - Entire building is equipped with audio and video streaming capabilities. (Contact ocec@emory.edu for pricing and availability.)
- Each building is equipped with an elevator and multiple classrooms that have projection and A/V technologies
- There are unique spaces in each building, including small lobbies, art studios, collaborative workspaces, and conference rooms
Building has flexible seating plans – up to 56 seats for seated reception; up to 100 seats for theater style)
- Flexible event space suited for meetings, seminars, receptions, panels, and lectures
- Beautiful wood floors, large open windows, and original molding add a touch of class to every event
- Space has built-in projection, Bluetooth, A/V, and wireless sound capabilities
- Nothing can be hung or adhered to the walls. No confetti or open flames.
- Elevator and ADA Access
Capacity: seats up to 90
- Equipped with projection, A/V, and wireless microphones
- Has 12 6-foot marble tables
- Built-in marble countertop that can double as buffet location
- Large bay window, natural lighting, and high ceilings
Capacity: 170 seating in chairs
- The Oxford Chapel is available for worship, meetings or performances and is equipped with projection and A/V technologies.
- Includes piano and a raised front stage area.
- No food or drink is permitted in the chapel.
- Nothing may be hung or attached to the walls or altar.
Williams Hall (Auditorium)
- Capacity: 187 theater seating
- Elevator access
- Williams Hall is managed and booked as a performance and a multimedia space equipped with digital projection, sound, and lighting. It also has a suspended Marley dance floor and full mirrors can be opened on three sides of the floor.
- A grand piano is available to professional musicians only by permission from OCEC.
- No food or drink is permitted in Williams Hall and soft-soled shoes, socks or bare feet must be worn on the dance floor.
- Additional chair seating is possible.
Willams Athletic Center
Gymnasium
- Shoes with cleats, leather soles, sandals, and open toes are not allowed in the Gym
- Basketballs and volleyballs will be made available based on supply availability. Groups may furnish their own equipment.
Pool
- A maximum of 50 people may be in the pool at one time
- Certified lifeguards must be on duty ($20/hour for two lifeguards)
- Swimmers may not enter the pool until the lifeguards have given them safety instructions and approval to enter the water.
- All swimmers must wear regulation swimsuits and should shower before entering the pool.
- Elevator access
- Tarbutton Theater – Capacity: 125 seat stadium box theater
- State of the art, built-in multimedia capabilities
- A Conference Coordinator must be present if the control booth is being used.
- Choral rehearsal room – Capacity: 50-60 seats; equipped with piano and projection and A/V technologies.
- Green Room – Capacity: 30 at tables and chairs; also fitted with a bank of makeup mirrors and space for dressing for plays or talent shows. This room has exterior entrance/exit and is equipped with projection technology.
- Studio Art Room – Capacity: 25 at tables and chairs. This room has a sink and exterior entrance/exit.
- Instrumental Rehearsal Room – An acoustically insulated room that can be used for music rehearsal of small groups.
- Two individual practice rooms, one equipped with a piano available to music camps only.
- Ten courts available.
- Appropriate shoes and clothing need to be worn, and group supervision must be provided.
- Goals available for an additional $50/day.
- Lights on the field may not be used after 9 p.m. (by city ordinance).
Our facilities are available during the following times:
- Winter Break—approximately the first two weeks of January
- Spring Break—second full week of March
- Summer Break—second week of May through the first week of August. Please complete the Summer Conference Inquiry Form before contacting our office. (In addition to our regular staff members, we employ student summer conference coordinators to ensure we meet your expectations.)
- Thanksgiving Break—Wednesday through Saturday
Some helpful resources for your conference or camp on our campus.
Contact Us
Find out more about costs or schedule a tour.
Hours and Location
Monday–Friday, 8:30 a.m. to 5:00 p.m.
Mailing Address
Office of Events and Conferences
807 Whatcoat Street (across from the Oxford Mail Center)
Oxford, GA 30054
